The best season to get married is in Winter (November-March). Although now a days people choose anytime of the year. Rates are much cheaper during the offseason.
Try not to have your wedding dates ona dry day as no alcohol service willbe allowed in the venue. On public holidays vendors may charge extra or be unavailable, guests might find travel easier or harder, some venues might becrowded or fully booked.
For a wedding with 500 guests, thespace capacity will vary depending on whether the venue is indoor or outdoorand the type of setup you're planning. For indoorvenues, a banquet-style setup with round tables typically requires 12-15 square feet per person, meaning you’ll need around 6,000-7500 square feet. In the case of outdoor venues, you have more flexibility, but you should plan for 20-25 square feet per person, whichtotals around 10,000-12,500 square feet.Always consult with the venue to confirm their capacity based on your preferredlayout and additional space needs for vendors, décor, and entertainment.
Normally sound constraints are up to10:30 pm in India. Indoor venues are more flexible and can go up to late night.It’s important to ask the venue about their specific policies, including permitted music types, volume limits. Knowing this in advance can help you plan entertainment.
The ideal budget for a 500-pax indoorwedding venue varies by location and venue type, but generally, you can expecta wide range. For mid-range banquet halls, the cost typically falls between ₹900,000 to ₹1,500,000, including food,basic décor, and standard amenities. Lower-end venues may cost around ₹500,000 to ₹700,000, while premium or5-star venues can easily exceed ₹2,000,000 depending on the level of luxury, custom décor, and additional services. Thefinal budget will largely depend on your city, venue choice, and whether foodand services are included in the package.
Choose an indoor venue for comfort,weather protection, and easier logistics. Opt for an outdoor venue if you wantnatural beauty and a scenic setting, but be prepared with a backup plan in caseof bad weather. Your decision should depend on the season, budget, and overallwedding style.
The vibe or theme of your wedding plays a major rolein choosing the right venue, as the space should complement your overallaesthetic. If you're going for a rustic vibe, look for farmhouses or gardenvenues with natural elements. For an elegant or classic theme, considerballrooms, heritage hotels, or banquet halls with grand décor. A beachy ortropical vibe suits open waterfront venues or resorts near the coast. If youprefer a modern or minimalist look, urban lofts, contemporary banquet halls, orrooftop venues work best. Your venue should feel like an extension of yourvision—so start with your dream vibe, and match the space to it.
Itdepends on the venue—some have in-house caterers and require you to use them,while others allow you to hire your own preferred caterers. Always ask abouttheir catering policies early on, as this can affect your menu options, budget,and flexibility. If having your own caterer is important, make sure the venuepermits outside vendors.
Avenue should definitely align with your wedding vision and priorities—whetherthat’s the style, size, location, budget, or amenities. If the space matchesthe vibe you want and meets your practical needs (guest capacity, facilities,accessibility), it’s a great fit. Choosing a venue that feels right to you willmake your wedding experience more enjoyable and stress-free.
Vendor setup and cleanup times vary by venue, but vendors can startsetting 10-12 hours before the event and cleanup usually needs to be finishedwithin 2-4 hours after the event ends. It’s important to confirm these exacttimeframes with your venue to ensure your vendors have enough time to prepareand pack up without rushing.
Fora wedding with 500 guests, you will typically need parking space for around 150 to 180 cars, assuming an average of3 guests per car. This would require approximately 5,000 to 6,000 square meters of space, including driveways andmaneuvering areas. If the venue offers valet service or multi-level parking, space requirements can be optimized. It’salso wise to check if there’s separate parking for vendors and if overflow arrangements are available nearby.
Not all venues automatically provide meals for drivers or support staff,so it's important to ask the venue directly. Some premium venues or weddingpackages do include basic meals for drivers and vendors, often served in aseparate area. If not included, you can usually request it as an add-on orarrange it through your caterer. It’s a thoughtful gesture and helps things runsmoothly, especially for long events.